When you have a full caseload of clients that all have sensitive information pertinent to their case, you need somewhere to store all this information. You need to abide by regulations for keeping people's information safe while keeping yourself organized and efficient. If you find yourself in this position, you should take a look at WebPT. Physical therapists, outpatient therapists, and speech therapists can all use this tool to store important client information and keep your records up to date.
In today's fast-paced medical world, you need every advantage you can get. Many offices are moving to a digital record storage system to take up less space with files and protect critical information from getting into the wrong hands. As long as you have laptops or tablets that support the program, this method of record keeping makes for a seamless therapy visit. Read below to see why you should use a digital database and see why WebPT is the program that fits all of your needs.
What Is WebPT?
WebPT is a multi-product platform that is used by outpatient, physical, occupational, and speech therapists and clinics. Using cloud-based technology, WebPT stores pertinent data safely and is easy to access. This electronic medical records system gives medical professionals the ability to both produce and store patient documentation. It is also used to transmit medical records via fax or through a HIPAA-compliant portal.
But that is not all that WebPT does. It also maintains a 99.99% uptime rate, uses practice insight reporting, and produces customizable evaluation templates and compliance safeguards. There are also options to add patient scheduling, automated appointment reminders, file storage, outcomes tracking, and a home exercise program within the product. Also, WebPT easily integrates with a wide range of electronic health record platforms.
Healthcare professionals who know the struggles of efficiently keeping up with the location's practice, along with detailed information that needs to be kept on each patient, created this program. They know what kinds of tools are needed to get the job done.
To go beyond the examination room, WebPT offers services such as practice management solutions, patient engagement/relationship management tools, an online continuing education portal, revenue cycle management services, and multiple billing integrations. This all-in-one platform allows you to work from anywhere and even bring your work with you as you move.
No longer do patients need to wait on answers: you can help them no matter where you are. You can send information while you're speaking with a patient, making the next steps in care seamless and painless. It is simple to use and easy to train others. No time is lost in teaching new employees how to use the program.
This program empowers those in the rehab therapy community to go to the next level in their practice and their care. The makers of WebPT have designed this platform with these professionals in mind and had everything that a rehabilitation specialist would need. WebPT gives medical professionals all the tools they need to maximize their performance, increase revenue, enhance patient outcomes and better the clinic—whether there is a single location or multiple.
In order to run WebPT, you will need to be running Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000.
For WebPT, there are two options for pricing, Standard and Enterprise. The standard price applies for small to mid-size private practices and cash-based facilities. This level of service starts at $3 a day, or roughly $93 a month. This is the standard package where you can pick which of the tools will best suit your practice. The will optimize workflows and allow you to customize the business solutions that are right for you.
For the Enterprise level (recommended for outpatient hospital facilities and large private practices of over twenty providers), WebPT has custom pricing. This would mean you would need to contact a sales agent with WebPT and discuss your needs in further detail. They can customize a plan and add on the tools you need to fit your large practice.
How It Compares
We picked a few similar products available on the market to see how they compare.
Ease of Use
The interface and tools are exceptionally user-friendly, and they do not take long to master.
According to the WebPT website, "We house data at a HIPAA-compliant data center with SSAE 16 Type II certification and Tier III Certification of Design Documents from the Uptime Institute. Also, our application has secure user interfaces and logins that feature 256-bit SSL encryption and strict password guidelines."
This platform helps make sure that therapists are HIPAA-compliant, are meeting Medicare rules, and generally acts as a safeguard against legal issues while handling the client's information. Seems like a win-win!
With this platform, you get unlimited phone and email access so that you can talk to dedicated system and compliance experts.
DrChrono's Electronic Health Record and Medical Billing Platform is iPad and iPhone compatible. This program allows users to manage patient intake, clinical charts, billing, and revenue cycles. It also has customizable medical forms, e-prescribing, scheduling tools, real-time patient eligibility checks, and a patient portal.
This platform also offers customizable forms or pre-built forms, depending on your preference. Prescriptions, including Electronic Prescribing Controlled Substances, can be sent electronically through iPhone, iPad, or the internet. Lab orders are not limited here and can be submitted electronically to over 40,000 labs around the US. The results can then be uploaded to the patient's digital chart. Custom vitals recording allows providers to create a baseline of health data for each patient.
Medical professionals can even use the Free Draw function to make notes on diagrams, x-rays, and other files. Pictures can be taken to use in the patient's records. DrChrono comes pre-populated with billing codes and integrates with Box, a HIPAA-compliant cloud storage system.
Potential buyers can try a free trial, but their monthly rates are processed through quotes only and run from around $50 to $500, depending on what you choose. Potential buyers would need to fill out the form on their website to talk to a representative and get a more specific quote.
Ease of Use
There are a lot of options with this program, and while some like this option, it might be overwhelming to others. Especially when time is a valuable commodity, this can create problems.
All communications with the server are encrypted, and other standard security measures are implemented.
DrChrono seems to experience regular bugs that have to be worked out, causing glitches to users.
Customer support, while available through helpful articles and a ticketing system, didn't always seem to be available.
AdvancedMD is well suited for independent practices. This integrated medical software suite features practice management, electronic health records, patient engagement, telemedicine, rooming, reputation management, financial analytics, and business intelligence reporting. These options all work together to help enhance automation and improve the practice workflow.
This platform can be used on an iPhone, iPad, or the internet. There is no difference whether it is used on a Mac or Windows computer. The cloud-based technology allows users to access information safely from anywhere with the highest levels of data security available. This platform also assists in appointment reminders, which can be sent to patients via text messages or email.
The real advantage to using Advanced MD is the tools that help with patient flow. The AdvancedRooming feature is a patient tracking system that will help you streamline your processes and improve resource utilization. It can give you wait time notifications, peak time metrics, and room status updates to help treat patients faster and properly distribute staff.
AdvancedMD's website requires you to fill out a before they send you pre-packaged prices, but a third-party source identified the starting price to be about $170 to $300 a month, depending on plan.
Ease of Use
There are multiple ways to do the same thing which can make it seem rather convoluted and complicated.
AdvancedMD takes the required steps to maintain security, but there aren't any obvious steps to go above and beyond.
There is more than one application that is done in separate screens or different areas that make some job functions more complicated than necessary.
There are options for online, phone, online chat, and emergency support systems. However, if the if the off-hour emergency is something others than a system access issue, $150 is billed per incident.
WellSky Rehabilitation (Formerly MediLinks)
WellSky Rehabilitation (formerly MediLinks) is a cloud-based patient management solution. This program supports inpatient, outpatient, acute, and post-acute rehabilitation in settings like hospitals, inpatient rehab facilities (IRFs), and private practices. WellSky is recommended for mid-sized healthcare practices.
Some key features include compliance with industry regulations, flexible charting tools, powerful reports, patient engagement tools, along with drag and drop scheduling. WellSky's strength is seen in the collaborative tools that allow different teams to communicate together. Customized charting aggregates information from physicians, therapists, and nurses all in one location. It also offers reporting tools that will present data in real time. This allows all medical staff to think on their feet with informed decisions. Data can be exported to PDFs or spreadsheets for further analysis.
This platform is available on mobile devices and is supported by Mac OS, Web browser (OS agnostic), Windows 8, Windows 10. Support for this product is available through an online customer portal, product tutorials, along with technical support via phone and email.
WellSky requests that you contact them directly to receive a quote and prices seem to run from around $50 to as much as $500 depending on plan.
Ease of Use
It's not always clear where to leave notes or documentation, and it takes some time to get used to the program.
For everything that this platform offers, there doesn't seem to be a way to schedule patients; which seems like an important feature to have.
There are a lot of options for support and other helpful information for those who wish to use the product.
When it comes to electronic health records, you want something that is easy to use, and something that works with other programs and is accessible by everyone on the team. That is why WebPT is the choice for so many healthcare providers. It's affordable to all practice sizes, easy to learn and use, and is customizable to your needs and any growth you experience.
This is a platform that was created by healthcare professionals, for their field. They know the struggles that medical staff face and the things that they want the most. They have insider knowledge and know the frustrations. That is why we think it would be an excellent choice for all your medical record and patient needs.