Today’s healthcare professionals need access to the best document scanner options because electronic medical records have become the norm. Soon, all medical records will be stored electronically. Document scanners are not a luxury in today’s healthcare field; they are an absolute necessity. Choosing the best document scanner for your practice can make all the difference.

Best Document Scanner

Medical records are important because, without them, patients don’t get the quality of care they deserve and life-threatening mistakes can be made. Physicians rely on records to treat their patients properly. Therefore, these records need to be correct, complete and readable. Clearly, you need to make sure you are using the best document scanner in your office.

However, with so many products on the market, choosing one can be an overwhelming endeavor. So, which of these is the best document scanner? Here are our favorites:

Fujitsu ScanSnap iX500 Color Duplex Desk Scanner 

The Fujitsu ScanSnap iX500 Color Duplex Desk Scanner for Mac and PC is the best document scanner you can buy today. ScanSnap offers the following impressive features:

  • One button searchable PDF creation
  • Advanced paper feeding system
  • Blazing 25ppm color scanning
  • 50-sheets Automatic Document Feeder (ADF)
  • Built-in GI microprocessor
  • USB 3.0 (or lower)
  • Scan wirelessly to a PC or Mac
  • Scan wirelessly to iOS or Android mobile devices
  • Able to edit scanned images in various ways with Nuance® Power PDF Standard (for Windows) / Nuance® PDF Converter for Mac (for Mac)
  • Faster searchable PDF creation
  • More Quick Menu Productivity
Photo of Fujitsu ScanSnap iX500 document scanner.

Image of Fujitsu ScanSnap iX500 via Amazon

The ScanSnap iX500 is the new, updated version of the Fujitsu ScanSnap s1500. The ix500 is faster, with the ability to scan 25 pages per minute (ppm), whereas the S1500 comes in at only 20ppm. The newer model is just as speedy when scanning documents to PDF files. This scanner excels at text recognition as well as business card scanning. The ScanSnap iX500 has an edge over competitors because this scanner connects wirelessly and scans to mobile devices.

Fujitsu ScanSnap s1500

The Scansnap s1500 is the predecessor of the Scansnap iX500 and it is still an amazing machine. This scanner is able to scan both documents and cards, plus it has a small footprint. Features of the Scansnap s1500 include:

  • One button searchable PDF creation
  • Intelligent paper feed detection
  • Blazing 20ppm color scanning
  • 50-page Automatic Document Feeder (ADF)
  • Comes with Adobe® Acrobat® X Standard
  • Intelligent scan correction
  • Fast double-sided scanning

For years, this was considered to be the best document scanner available for medical practices. Unfortunately, the Fujitsu Scansnap s1500 has been discontinued to make way for the newer model. However, if you find one used at a reasonable price, it is still a great investment.

Canon CanoScan LiDE 220

The Fujitsu ScanSnap models are both fairly expensive machines. If you are looking for a more cost-effective option that still offers the quality you demand, the Canon CanoScan LiDE 220 is the best document scanner for you. This scanner offers excellent resolution and lightning fast speeds. A letter-sized color document takes a mere 10 seconds to scan. This versatile scanner also has upright scanning capabilities and send to cloud function. The CanoScan is relatively inexpensive when compared to other models with similar features.

Photo of Fujitsu CanoScan LiDE 220 document scanner.

Image of Canon CanoScan LiDE 220 via Amazon

This scanner makes things simple with five EZ buttons that enable you to scan, copy, Send to Cloud1 or create PDFs faster. With the built-in auto scan mode, the scanner automatically recognizes the type of original, then scans and saves with suitable settings — all with one click of the scan button.

Portable Document Scanners

A desktop document scanner is not always a solution for everyone’s situation. People who are on the go may find that they would be better off with a portable document scanner. Even with a small footprint, desktop scanners are just too large to carry around easily. Many providers have to be able to scan documents no matter where they are. As with regular scanners, there are quite a few portable scanner options available. But which one should you choose?

Epson WorkForce ES-300W Wireless Color Portable Document Scanner with ADF 

The Epson ES-300W is definitely the best document scanner on the market today if you need something portable. You name it, and this amazing little scanner can do it. Despite its size, the ES-300 has scanning speeds that compete with full-size models. This scanner is made with portability in mind and as such, it has built-in wi-fi. The Epson can be powered by AC, battery or USB and has a 20-page auto document feeder.

Epson WorkForce ES-300W Wireless Color Portable Document Scanner with ADF

Image of Epson WorkForce ES-300W Wireless Color Portable Document Scanner with ADF

How to Scan a Document in Windows 10

Regardless of whether you are using the best document scanner on the market or not, you will still need to have a basic understanding of how to scan a document in Windows 10. There are several ways you can scan a document in Windows 10, but the process is actually quite simple for all of them.

Here is how to scan a document in Windows 10 using the Scan app with just four easy steps:

  1. Download the Scan app if you haven’t already done so.
  2. From the Start menu, open the Scan app.
  3. Click the Preview button to make sure your scan appears correct.
  4. Click the Scan button. When the scan finishes, click the View button to see your scan.

The following video explains how to scan a document in Windows 10:

Having the Best Document Scanner Makes All The Difference

Patients depend on the quality of their medical records. If the information is lost, inaccessible, or unusable in any other way, their lives are at risk. Hospitals and private practices will soon rely solely on electronic health records, which are far superior to old-fashioned manual patient charts. But the quality of your patients’ electronic medical records depends on the quality of your practice’s scanner, which is why you need to make absolutely sure that you have the best document scanner you can afford. Whether you have money to blow or are on a tight budget, there is a scanner that will fit within your price range. Even if you are on the go all the time, there is a solution available to meet all of your document scanning needs.

Featured image CC by 0, by Joergelman, via Pixabay

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